# Managing Entries ### About this export | Field | Value | | --- | --- | | **content_type** | lesson | | **platform** | contentstack-academy | | **source_url** | https://www.contentstack.com/academy/courses/creating-and-managing-content/managing-entries | | **course_slug** | creating-and-managing-content | | **lesson_slug** | managing-entries | | **markdown_file_url** | /academy/md/courses/creating-and-managing-content/managing-entries.md | | **generated_at** | 2026-05-04T05:36:51.629Z | > Part of **[Creating and Managing Content](https://www.contentstack.com/academy/courses/creating-and-managing-content)** on Contentstack Academy. **Academy MD v3** — structured for retrieval; no quiz or assessment keys. #### Video details #### At a glance - **Title:** Managing Entries - **Duration:** 3m 7s - **Media link:** https://cdn.jwplayer.com/previews/WVH2rahw - **Publish date (unix):** 1757639211 #### Streaming renditions - application/vnd.apple.mpegurl - audio/mp4 · AAC Audio · 113958 kbps - video/mp4 · 180p · 180p · 146903 kbps - video/mp4 · 270p · 270p · 164118 kbps - video/mp4 · 360p · 360p · 181613 kbps - video/mp4 · 406p · 406p · 194038 kbps - video/mp4 · 540p · 540p · 230225 kbps - video/mp4 · 720p · 720p · 291611 kbps - video/mp4 · 1080p · 1080p · 414983 kbps #### Timed text tracks (delivery) - **thumbnails:** `https://cdn.jwplayer.com/strips/WVH2rahw-120.vtt` #### Transcript Let's now look at how to update existing content, duplicate entries to save time, remove outdated ones, and bring in fresh content without starting from scratch. To edit an entry, find one in your entries list. You can use filters or views if needed. We'll work with the same Mexico City entry we created in a previous video. Open the Actions menu by clicking the vertical ellipsis for the entry. From the drop-down, select Edit to open the editor. Alternatively, choose Edit in Visual Builder for a WYSIWYG experience, perfect for tweaking layout or design elements directly. In the editor, you can make any updates, maybe adjust the title, tweak the body text, swap an image, or update tags. Here, we'll modify the content a bit. We want it to have a friendlier tone, so with the AI Assistant, we can choose Change Tone and then select Friendly, and the Assistant will work its magic. Anytime you make a change, make sure you save your changes. Optionally, use Preview to confirm the edits look right. Okay, let's move on and talk about copying entries. Copying an entry can be a great way to create another new entry without starting from scratch, especially if you can reuse elements from a previous entry. Like in our Mexico City example, maybe we can reuse parts of the Content Text field, the SEO info, and even things like the Related Links and Entries section. To make a copy, find the entry in the Entries list and press the Actions menu next to an entry. Select Copy, and you'll see Content Stack duplicates the entry, preserving field values, tags, references, all of it. It will prefix the title with Copy Of. Here, you can retitle the entry and adjust necessary fields. And when you're happy with the changes, click Save. Now, in the real world, we don't need this copy we just made of our Mexico City article, so let's clean that up so our list stays tidy. Back in the Entries list, find the copy you created. Click the Actions menu, again the three dots next to that entry, and choose Delete. You'll get a confirmation prompt. This is there to prevent accidents. Click Delete again to confirm. The entry disappears from the list. If you don't see the change right away, give the page a quick refresh or make sure a filter isn't hiding it. And that's it. You've seen how to edit content with a little help from the AI Assistant. Copy an entry to speed up your work and safely delete what you no longer need. Managing entries really comes down to these everyday actions, and once you've done them a couple of times, they'll feel second nature. #### Subtitles (WebVTT) ```webvtt WEBVTT 1 00:00:00.000 --> 00:00:06.000 Let's now look at how to update existing content, duplicate entries to save time, 2 00:00:06.000 --> 00:00:11.600 remove outdated ones, and bring in fresh content without starting from scratch. 3 00:00:12.240 --> 00:00:19.280 To edit an entry, find one in your entries list. You can use filters or views if needed. 4 00:00:19.280 --> 00:00:23.760 We'll work with the same Mexico City entry we created in a previous video. 5 00:00:23.760 --> 00:00:28.720 Open the Actions menu by clicking the vertical ellipsis for the entry. 6 00:00:28.720 --> 00:00:34.800 From the drop-down, select Edit to open the editor. Alternatively, choose Edit in Visual 7 00:00:34.800 --> 00:00:41.200 Builder for a WYSIWYG experience, perfect for tweaking layout or design elements directly. 8 00:00:41.760 --> 00:00:47.680 In the editor, you can make any updates, maybe adjust the title, tweak the body text, 9 00:00:47.680 --> 00:00:53.520 swap an image, or update tags. Here, we'll modify the content a bit. 10 00:00:53.520 --> 00:01:00.080 We want it to have a friendlier tone, so with the AI Assistant, we can choose Change Tone 11 00:01:00.080 --> 00:01:03.920 and then select Friendly, and the Assistant will work its magic. 12 00:01:04.480 --> 00:01:09.120 Anytime you make a change, make sure you save your changes. 13 00:01:09.840 --> 00:01:13.840 Optionally, use Preview to confirm the edits look right. 14 00:01:14.480 --> 00:01:20.160 Okay, let's move on and talk about copying entries. Copying an entry can be a great way 15 00:01:20.160 --> 00:01:26.960 to create another new entry without starting from scratch, especially if you can reuse elements 16 00:01:26.960 --> 00:01:33.760 from a previous entry. Like in our Mexico City example, maybe we can reuse parts of the Content 17 00:01:33.760 --> 00:01:39.600 Text field, the SEO info, and even things like the Related Links and Entries section. 18 00:01:40.240 --> 00:01:47.200 To make a copy, find the entry in the Entries list and press the Actions menu next to an entry. 19 00:01:47.200 --> 00:01:53.040 Select Copy, and you'll see Content Stack duplicates the entry, preserving field values, 20 00:01:53.040 --> 00:01:58.800 tags, references, all of it. It will prefix the title with Copy Of. 21 00:01:59.600 --> 00:02:03.920 Here, you can retitle the entry and adjust necessary fields. 22 00:02:04.640 --> 00:02:07.760 And when you're happy with the changes, click Save. 23 00:02:08.320 --> 00:02:14.640 Now, in the real world, we don't need this copy we just made of our Mexico City article, 24 00:02:14.640 --> 00:02:17.680 so let's clean that up so our list stays tidy. 25 00:02:18.320 --> 00:02:22.480 Back in the Entries list, find the copy you created. 26 00:02:22.480 --> 00:02:27.920 Click the Actions menu, again the three dots next to that entry, and choose Delete. 27 00:02:28.560 --> 00:02:33.200 You'll get a confirmation prompt. This is there to prevent accidents. 28 00:02:33.200 --> 00:02:37.760 Click Delete again to confirm. The entry disappears from the list. 29 00:02:37.760 --> 00:02:42.640 If you don't see the change right away, give the page a quick refresh or 30 00:02:42.640 --> 00:02:45.280 make sure a filter isn't hiding it. 31 00:02:45.280 --> 00:02:51.360 And that's it. You've seen how to edit content with a little help from the AI Assistant. 32 00:02:51.360 --> 00:02:56.800 Copy an entry to speed up your work and safely delete what you no longer need. 33 00:02:57.440 --> 00:03:01.680 Managing entries really comes down to these everyday actions, 34 00:03:01.680 --> 00:03:06.160 and once you've done them a couple of times, they'll feel second nature. ``` ```transcript [00:00] Let's now look at how to update existing content, duplicate entries to save time, [00:06] remove outdated ones, and bring in fresh content without starting from scratch. [00:12] To edit an entry, find one in your entries list. You can use filters or views if needed. [00:19] We'll work with the same Mexico City entry we created in a previous video. [00:23] Open the Actions menu by clicking the vertical ellipsis for the entry. [00:28] From the drop-down, select Edit to open the editor. Alternatively, choose Edit in Visual [00:34] Builder for a WYSIWYG experience, perfect for tweaking layout or design elements directly. [00:41] In the editor, you can make any updates, maybe adjust the title, tweak the body text, [00:47] swap an image, or update tags. Here, we'll modify the content a bit. [00:53] We want it to have a friendlier tone, so with the AI Assistant, we can choose Change Tone [01:00] and then select Friendly, and the Assistant will work its magic. [01:04] Anytime you make a change, make sure you save your changes. [01:09] Optionally, use Preview to confirm the edits look right. [01:14] Okay, let's move on and talk about copying entries. Copying an entry can be a great way [01:20] to create another new entry without starting from scratch, especially if you can reuse elements [01:26] from a previous entry. Like in our Mexico City example, maybe we can reuse parts of the Content [01:33] Text field, the SEO info, and even things like the Related Links and Entries section. [01:40] To make a copy, find the entry in the Entries list and press the Actions menu next to an entry. [01:47] Select Copy, and you'll see Content Stack duplicates the entry, preserving field values, [01:53] tags, references, all of it. It will prefix the title with Copy Of. [01:59] Here, you can retitle the entry and adjust necessary fields. [02:04] And when you're happy with the changes, click Save. [02:08] Now, in the real world, we don't need this copy we just made of our Mexico City article, [02:14] so let's clean that up so our list stays tidy. [02:18] Back in the Entries list, find the copy you created. [02:22] Click the Actions menu, again the three dots next to that entry, and choose Delete. [02:28] You'll get a confirmation prompt. This is there to prevent accidents. [02:33] Click Delete again to confirm. The entry disappears from the list. [02:37] If you don't see the change right away, give the page a quick refresh or [02:42] make sure a filter isn't hiding it. [02:45] And that's it. You've seen how to edit content with a little help from the AI Assistant. [02:51] Copy an entry to speed up your work and safely delete what you no longer need. [02:57] Managing entries really comes down to these everyday actions, [03:01] and once you've done them a couple of times, they'll feel second nature. ``` #### Key takeaways - Connect **Managing Entries** back to your stack configuration before moving to the next module. - Capture one concrete artifact (screenshot, Postman call, or code snippet) that proves the step works in your environment. - Re-read the delivery versus management boundary for anything you changed in the entry model. ## Supplement for indexing ### Content summary Managing Entries. Managing Entries in Creating and Managing Content (creating-and-managing-content). ### Retrieval tags - Managing - Entries - creating-and-managing-content - lesson 04 - Managing Entries - creating-and-managing-content lesson ### Indexing notes Index this lesson as a primary chunk tagged with lesson_id "04" and topics: [Managing, Entries]. Parent course slug: creating-and-managing-content. Use asset_references URLs as thumbnail hints in search results when present. Never surface LMS quiz content or assessment answers from this file. ### Asset references | Label | URL | | --- | --- | | Video thumbnail: Managing Entries | `https://cdn.jwplayer.com/v2/media/WVH2rahw/poster.jpg?width=720` | ### External links | Label | URL | | --- | --- | | Contentstack Academy home | `https://www.contentstack.com/academy/` | | Training instance setup | `https://www.contentstack.com/academy/training-instance` | | Academy playground (GitHub) | `https://github.com/contentstack/contentstack-academy-playground` | | Contentstack documentation | `https://www.contentstack.com/docs/` |